Student Affairs - California Institute of TechnologyStudent Affairs - California Institute of Technology

Event Registration Form - Graduate Student Events

Any event sponsored by a Caltech organization or utilizing Caltech facilities (including such spaces as the Catalina Recreation Room, Beckman Mall, Dabney Lounge, etc.) and having one or more of the following must be registered:

  1. Alcohol will be served and underage students will be in attendance. 
  2. Institute funds (e.g. GSC dues) are used to fund the event and where the attendance will exceed 20 people. 
  3. The event will be publicized to non-Caltech people. 
  4. There may be circumstances when the Catalina Recreation Room is utilized for a private party, in which case the event does not need to be registered. If you are unclear as to whether your event needs to be registered, please contact the Senior Director of Campus Life to discuss.

If your event is approved, the Senior Director of Campus Life, or his designee, will send you an e-mail and then will forward your Event Registration Form to Security.

Please contact the Senior Director of Campus Life or his designee if you have questions or for consideration of exceptions to these procedures.

Advertising: 

Advertising may not contain direct or indirect references to alcoholic beverages or drugs. Announcements or invitations for the event may include references to alcoholic beverages only if the following conditions are met: 

  1. The majority of the recipients can be reasonably assumed to be of legal drinking age. (For example, an announcement could be sent to faculty, graduate students, or undergraduate seniors, but not to the entire undergraduate student body). 
  2. The announcement/invitation will be distributed in a way that limits access to the intended recipients. (An announcement sent via e-mail to the members of a campus organization would be acceptable, while hanging posters across campus would not.)

Registration Form:

 
 

Date:

Time:

 to:

Title of Event:

Location:

Anticipated Attendance:

 Total
Caltech students
Caltech/JPL staff and faculty
Non-Caltech / off-campus guests

Sponsoring Organization:

Event Host:

CIT Address:

Email:

Phone:

If there will be entertainment,
please describe:

 

Food and Beverages:  

If no alcohol will be served at the party, this section is not applicable. If you are planning on serving alcohol, you may be required to hire a bartender. Professional bartenders are required at any event where alcohol is served and those under legal drinking age are present. Professional bartenders may also be required at the discretion of the Institute, if circumstances so require.

 

Bartenders requested:

 Yes     No 


Security Arrangements:

Security should be notified of all registered events. If necessary, they may determine that security officers need be present at the event. If so, the sponsoring organization will pay the additional charges.

* Please retain a printout of this form for your records.

9/2003